Track stock levels and low-stock alerts
Track stock in your Zimbabwe shop: every sale deducts inventory automatically and low-stock alerts tell you exactly when to reorder before you run out.
Updated 13 September 2026
When Track inventory is on for an item, Swipee keeps a live count and moves it for you.
What moves the count
| Event | Effect |
|---|---|
| A sale | Stock falls by the quantity sold |
| Receiving a delivery | Stock rises by the quantity received |
| A store transfer | Stock leaves one store at dispatch and enters the other when received; business-wide stock stays the same |
| An approved stocktake | Stock changes by the counted variance |
| A manual adjustment | Stock is set to the figure you enter |
Set your opening count
When you add an item, enter what is actually on the shelf right now — not what should be there. An honest starting number is worth more than a tidy one.
Low-stock level
Each item and variation has a low stock level. When the count drops to it or below, the item is flagged in the dashboard and counted in the low-stock figure on your overview.
Set it to roughly what you sell while a reorder is on its way. If a case takes four days to arrive and you sell six a day, set it near 24 — not 2.
Restock a finished item
When a delivery arrives, do not edit the item and type a new total. That replaces the count and is easy to get wrong.
- 1Open Inventory.
- 2Filter Finished if it sold out, or Low if it is running down.
- 3Choose Restock on the row.
- 4Enter how many cases arrived and any loose singles.
- 5Confirm. Swipee adds that to what is already on the shelf.
Example: 5 singles left, 2 cases of 24 arrive → 53 singles (2 cases + 5 loose).
Adjust stock by hand
Use Edit only when you counted the shelf and need the number to match reality (stocktake, breakage, theft). Change the on-hand count there, then save. History records the movement as stock in or stock out.
Do a stocktake
Use Inventory → Stocktakes in the dashboard or More → Stocktake on the till. Start a full or partial count, enter what is physically present, explain each variance, and submit it. Stock changes only after a manager or owner approves the sheet with their PIN.
See Run a stocktake for the full process. Use a manual adjustment only for a single immediate correction; a planned shelf count belongs on a stocktake sheet.
Next steps
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