Review your inventory history
Every movement of every item, with the reason — the record that explains where your stock went.
Updated 13 September 2026
Inventory history is the ledger of your stock. Every sale, delivery, and adjustment leaves a line, so a count that does not match can always be traced.
Open it
In the owner dashboard, go to Inventory → History. Search by item name or SKU, or choose a reason such as sale, stock received, damage, theft, loss, or manual adjustment.
What each line tells you
| Column | Meaning |
|---|---|
| Date and time | When the movement happened |
| Item | Which item or variation moved |
| Reason | Sale, delivery, adjustment, stocktake, breakage |
| Quantity | The number added or removed |
| Employee / location | Who or which process recorded it, and where |
Using it to find a problem
When a count is wrong, work backwards:
- 1Search for that one item or SKU.
- 2Find the last point where the count was known to be correct.
- 3Read forward. Look for adjustments without a reason, or sales at odd hours.
- 4Compare against your transaction list for the same period.
Most discrepancies turn out to be a missed delivery entry or a sale rung up on the wrong item — both visible here.
Shrinkage
If stock disappears with no matching sale, the history is where the pattern shows: the same item, the same shift, week after week. Record breakages and returns honestly so the genuine losses stand out from the noise.
Keep it useful
- Always use the most accurate reason when adjusting stock.
- Enter deliveries when they arrive, not days later.
- Do a category stocktake monthly, so gaps stay small enough to explain.
Next steps
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