Purchase orders and suppliers

Buying stock is where your money goes. Recording it in Swipee closes the loop between what you paid and what you sold.

Add a supplier

1. 1
   Open Inventory → Vendors in the owner dashboard.
2. 2
   Choose Add vendor.
3. 3
   Enter the business name, contact person, phone number, and email.
4. 4
   Save.

Keep vendors current. When you need a delivery urgently, the number should be one tap away and correct.

Create a purchase order

1. 1
   Open Inventory → Purchase orders.
2. 2
   Choose Create order and select the vendor.
3. 3
   Add the items and the quantities you are ordering.
4. 4
   Enter the unit cost you agreed.
5. 5
   Save the order.

Save the draft, then mark it Ordered when it has actually been sent to the supplier.

Receive a delivery

1. 1
   Open the purchase order.
2. 2
   Compare the delivery against the lines — what actually arrived may not match what was ordered.
3. 3
   Enter the quantity received for each line.
4. 4
   Confirm.

Stock levels rise by the quantity you received, and the movement is written to inventory history with the order attached. The received unit cost also updates the item's weighted average cost, which Swipee uses in profit and stock-value reports.

Partial deliveries

Enter what arrived and leave the rest outstanding. When the remainder comes, receive against the same order. This is how you find out which suppliers actually deliver in full.

The order moves through Draft → Ordered → Partially received → Received. Cancel an order that will not arrive rather than receiving zero quantities.

Why it is worth the minute it takes

• You learn your real cost per item, not the one you remember.
• You can see which supplier is late, short, or expensive.
• Receiving stock updates inventory in one action instead of item by item.
• Stock history explains where every unit came from.

Next steps

• Track stock levels
• Review your inventory history
• Read your sales, profit, and stock reports